Community Checkbook

Print
Press Enter to show all options, press Tab go to next option

West Chester Financial Activity

West Chester Township is committed to honest budgeting, sensible spending and financial transparency. With this in mind, West Chester Township has partnered with OpenGov to offer a platform to afford residents and stakeholders easy access to financial data.

West Chester Township welcomes transparency and encourages residents and corporate stakeholders to explore and become better informed of how tax dollars are put to work in your community.

*West Chester uploads current year data to its OpenGov portal on a quarterly basis and is updated no more than 30 days after the end of the quarter. The data is provided for informational purposes only.

Featured Questions 

Featured questions offer users a starting point when exploring information available on the OpenGov portal. Once in the portal, users can change the views, request reports and search for more specific information on a variety of topics.

current budget 10_inactive agendas & minutes submit request
How are taxpayer dollars allocated? How much does the Township spend on public safety? What are the sources of revenue for the Township? What are expenses/revenues from the Township's TIF Funds?

 

OR CUSTOMERS CAN JUST CHOOSE West Chester's Checkbook default opening page

Exploring 

The OpenGov platform makes exploring West Chester's budget and historical finances easy. Here are a few tips.

  • The title of the chart or graph you are viewing is at the top of the page along with the account type selector. You can use the filters to see the data that is of most interest to you.
  • To focus on specific data – like fund, department, expense type, or any combination – look to the left and use the menu on the side panel. These selectors allow you to specify exactly what you want the graph or table to represent. When you select “Filtered By” the data filter pops up and allows you to turn on or turn off selected filters for that category – funds, departments, expense type.
  • There are five different types of visual representations of the data – an area graph, an area graph by percentage, a line graph, a pie graph, and a table. You can change your view by type at any point by simply selecting the different type of representation. The data will automatically convert. These functions are found on the top right.
  • You can also download the data into a .csv spreadsheet and .png image.

General Information about the Township’s Finances

West Chester Township’s open data platform includes financial data using multi-fund accounting. A fund is a self-balancing set of accounts, segregated for specific purposes. A Fund is the primary structure of the chart of accounts, upon which the platform is built.

The General Fund is the primary operating fund of the Township and is used to account for all financial resources except those required to be accounted for in another fund. The General Fund is legally adopted by Township resolution and includes the operations of Administration, Community Development, Community Services, Finance and Information Technology, Parks and Senior Van.

Special Revenue Funds are established to collect money that must be used for a specific project. Special revenue funds provide an extra level of accountability and transparency to taxpayers that their tax dollars will go toward an intended purpose.  Some of the Special Revenue Funds of interest are listed below.

  • Police:  The West Chester Police Department currently operates on a 7-Mill levy approved by the voters in 2010.  The police department also participates in a few state and federal grants that also have a separate special revenue fund.
  • Fire:  The West Chester Fire Department currently operates on a 6-Mill levy approved by the voters in 2006.  Fire also has an EMS special revenue fund.
  • Roads:  The West Chester Roads Division is comprised of four special revenue funds:  Road and Bridge Fund, Township Motor Vehicle License, State Motor Vehicle License and Gasoline Tax.

Debt service accounts represent the money used to pay principal, interest and related costs of general long-term debt.

Capital Projects are the fund accounts for the financial resources to be used for the acquisition or construction of major capital projects and facilities. Capital Project funds are also legally adopted on a project length basis by Township resolution.

Operational Budget is defined as those funds where Township operations are tracked; and differentiated from Projects, Debt Service, Grants, and Special Assessments. Carryover balances in individual funds are not demonstrated in the operational budget.

The Operational Budget includes:  General Fund, four Roads Funds, Cemetery, Integrated Multi Media & Marketing, Police, Fire, and EMS funds. A defined Department is a secondary structure to the Chart of Accounts that allows management to track activity by department.  When appropriate, project codes may also be used to track activity

Frequently Asked Questions

West Chester staff is available to answer any questions a guest to the portal may have. There is an option for feedback in the portal itself, or questions may be directed to Ken Keim at email or 513-777-5900.

Before you call or email, you may check out these Frequently Asked Questions.

 

Expand/Contract Questions and Answers

  • How are expenses approved?

  • How can I get a copy of the Township’s Comprehensive Annual Financial Report?

  • How do I resolve an incorrect 1099?

  • My employer withheld earnings tax for West Chester Township. How do I request a refund?

  • What are Permanent Appropriations?

  • What is an operational budget?

  • What is the Tax Budget?