West Chester Township solicits quotes and/or bids for purchases in order to be responsible stewards of taxpayer money. The Ohio Revised Code is followed when determining the appropriate process for seeking the most appropriate price and vendor.
Vendors selected to provide services, equipment and/or products to the Township are required to complete a set of compliance forms before a purchase order can be opened or contract can be approved.
If your company is notified of selection for a project or purchase from the Township, please complete the forms listed below and submit to FKrutka@WestChesterOH.org or to the Township representative with whom the purchase has been arranged.
- IRS W-9
- WEST CHESTER TOWNSHIP VENDOR LETTER
- OPERS INDEPENDENT CONTRACTOR/WORKER ACKNOWLEDGEMENT FORM
- ACH AUTHORIZATION FORM (FOR ELECTRONIC PAYMENT ONLY)
NOTIFICATION OF REQUESTS FOR PROPOSALS & REQUESTS FOR QUALIFICATIONS
For some larger projects, West Chester Township Board of Trustees may advertise to solicit proposals and/or qualifications from companies in order to identify the best partner.
To be notified by email of these Requests for Proposals and/or Requests for Qualifications, please register at SERVICE REQUESTS
2020 Curb Replacement
- Department:Administration, Community Services
- Category:Bid Notifications
- RFP Number:01-2020
- Start Date:01/06/2020 4:00 PM
- Close Date:01/28/2020 10:00 AM
Legal Ad and Notice to Bidders
Sealed bids will be received by the West Chester Township Board of Trustees of Butler County, Ohio, at the Township Office, 9113 Cincinnati Dayton Road at 10:00 a.m. local time on Tuesday January 28, 2020 and opened immediately thereafter for furnishing the labor, materials and equipment necessary for the replacement of curbs at various locations in West Chester Township for the 2020 Curb Replacement Program.
West Chester Township shall only award the contracts to the lowest responsive and responsible bidder pursuant to O.R.C. Section 9.312(c).
Bids submitted must be clearly marked which project the bid is intended for either “2020 Curb Replacement Bid Project” on the outside of the envelope. A Pre-bid Meeting will be held 10:00 a.m. Tuesday January 21, 2020 at West Chester Maintenance Office located 9577 Beckett Road, Suite 900 West Chester, Ohio 45069.
Copies of the plans, specifications and proposal forms may be picked up from the West Chester Maintenance Office Monday through Friday from 7:00 a.m. until 3:30 p.m. or call 513-777-8765 to request specifications to be emailed.
In accordance with ORC 153.54, each bid must be accompanied by a bid bond, letter of credit or certified check equal to 10% of the bid. No proposals will be entertained unless submitted on bid forms furnished by West Chester Township Trustees. The Board of Trustees reserves the right to waive any irregularities, informalities and to award contracts to the bidder or bidders they deem most capable of meeting the completion dates, time being of the essence. This project will comply with all of the guidelines for prevailing wage. This project is tax exempt.
By Order of West Chester Township Board of Trustees